Office Manager/Program Assistant Job Description

Full Time, onsite
Iowa State University Extension And Outreach
Montezuma, United States of America

Salary undisclosed

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Linkedn

Original

Simplified

Town/City

Montezuma

Base County

Poweshiek

Counties Served

Poweshiek

Objective

The Poweshiek County Extension Office Manager assists in the operation of the Poweshiek County Extension office. The position requires enthusiasm, initiative, adaptability to change and varying workload, interest in self-improvement, punctuality, and confidentiality.

Responsibilities

Office Manager Duties:

Maintain the order and appearance of the office in a professional and welcoming manner
Greet public, answer the phone, and provide general information
Supply clients with research-based information from Iowa State University (ISU) Extension and Outreach or give referrals to appropriate resources or person
Handle incoming and outgoing mail and packages
Maintain meeting room calendar and office accessibility
Follow standard policies and procedures regarding Poweshiek County Extension business operations and Extension Council relations
Manage the Poweshiek County Extension webpage with ISU campus assistance
Manage MyData, 4H online, and Fair Entry database programs
Promote and market Poweshiek County Extension and ISU Extension and Outreach programs by developing or assisting with fliers, news releases, and brochures and by uploading the information on the Poweshiek County Extension webpage and onto Social Media platforms.
Schedule and coordinate Private Pesticide training classes with Field Specialist.
Schedule and coordinate Confinement and Commercial Manure classes.
Schedule webcasts for commercial pesticide applicators, take registrations, copy materials, and complete reporting requirements
Assist staff with educational programs by securing meeting rooms, buying supplies, ordering refreshments, making registration lists, collecting fees, and helping with reports
Support the Poweshiek County Extension Regional Director in preparing packets for Extension Council meetings and answer questions or complete requests after meetings
Receipt money coming into the office for various programs and projects, through cash and online systems.
Maintain Postage mailing machine, loading funds, running reports, etc.
Order publications to keep files and bulletin racks current
Order office supplies, soil test kits, etc.
Troubleshoot office machines and software
Update office inventory
Monitor state elections and referendums for the Iowa Corn Growers, Iowa Soybean, and Sheep Association and call in reports

Bookkeeping Duties

Comply with the Fiscal Policy for the Poweshiek County Agricultural Extension District
Prepare payroll checks, track vacation and sick leave, pay taxes and contributions to the Iowa Public Employees Retirement System as instructed by Regional Director or Accountant
Prepare deposits weekly in the appropriate bank account
Enter bills into accounts payable system for bi-weekly check printing in partnership with External bookkeeper
Prepare and print checks
Print and file required reports weekly, monthly, quarterly, and yearly
Email, print, and file financial reports before Extension Council meetings
Create billing invoices for program expenses and materials
Maintain program expense and revenue records to better understand and relay costs associated with programs.

Qualifications

High school graduate; prefer a minimum of a two-year degree
Clerical office experience and/or post-high school clerical training equivalent to two years full-time employment
Knowledgeable and supportive of ISU Extension and Outreach programs

Preferred Qualifications

Basic knowledge of office procedures, including proficiency in using equipment
Excellent verbal and written communication skills, e.g. grammar, punctuation, and sentence structure
Proficiency with common word processing and computer layout and design software (example; InDesign and Word) Willingness to learn how to make accessible online documents.
Strong technical skills (i.e. virtual meetings, conference calls, etc.)
Demonstrated competence in organizational tasks
Ability to multi-task and solve problems
Self-motivated and ability to initiate work without direct supervision
Respect, appreciate, and communicate with volunteers
People-oriented and skilled in customer relations
Dependable team player
Pay attention to detail
Valid drivers’ license and reliable transportation to travel to program events
Ability to lift at least 40 lbs

Additional Information

You will need to complete the Application, then send it in with a cover letter and resume to:

Tanya Michener

[email protected]

641-660-1553

Employment is contingent on successful background screening.

Application

Job Description

Job Type

Full Time

Hours

40 hours per week

Wages (type)

Hourly

Wages

$21-$23

Benefits