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Secretary

Salary undisclosed

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  • Ensures all department records and files, which includes both electronic and hardcopy files reflect IHS Records Management standards. Prepares and submits an annual file plan for the department.
  • Makes travel arrangements for department staff, including lodging and per diem, utilizing designated government software program.
  • Participates and presents information in meetings, may facilitate meetings, conducts trainings. Schedules and communicates meeting arrangements for staff.
  • Serves as the Primary Timekeeper for the staff using the automated timekeeping system, maintains, prepares and edits time cards on a weekly basis.
  • Operates, provides staff training and support, and provides basic trouble shooting for office equipment such as copier, fax, computer printer, scanner, phone, power point, projector, laptop computer, desk top computer to support department operations.
  • Receive/reviews and distributes incoming correspondence. Receives telephone calls and visitors, screens inquiries, takes messages, takes care of routine office matters, and refers callers/visitors to appropriate personnel.
  • Coordinates & prepares documents for acquisition of department supplies, services and equipment.
Starting at $39,993 Per Year (GS 5)
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