Accountant and Office Administrator

Job Overview: We are seeking a dedicated Accountant and Office Administrator to join our team in Exton, PA. This role requires on-site presence every day and is a key part of our finance and administrative operations. The ideal candidate will be proficient in bookkeeping, invoicing, and financial record management using QuickBooks. You will also play a crucial role in maintaining accounts payable (AP) and accounts receivable (AR), as well as supporting various administrative functions.

Key Responsibilities:

Accounting and Bookkeeping:

• Organize, analyze, and maintain accurate financial records.
• Manage bookkeeping and invoicing using QuickBooks.
• Handle accounts payable (AP) and accounts receivable (AR) to ensure timely payments and collections.
• Prepare financial reports and summaries as needed.
• Assist in budget preparation and financial forecasting.

Office Administration:

• Administer health insurance, business insurance, and related employee benefits.
• Coordinate and manage payments for rent, utilities, and other office expenses.
• Ensure timely collection of invoices and follow up on outstanding payments.
• Maintain compliance documentation and ensure adherence to regulatory requirements.
• Assist in office management tasks such as ordering supplies, scheduling meetings, and maintaining records.

Collaboration:

• Work closely with executives and HR to support business operations and employee needs.
• Provide administrative assistance to management and help in special projects as needed.

Qualifications:

• Proven experience in bookkeeping, accounting, and financial management.
• Proficiency in QuickBooks is required.
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask and handle various administrative responsibilities.
• Strong communication skills and the ability to work with various departments, including HR and management.
• Knowledge of compliance and regulatory requirements is a plus.
• Experience in managing AP and AR processes.

Schedule:

• This is a full-time, on-site position in Exton, PA. Daily attendance at the office is required.

How to Apply: If you are organized, detail-oriented, and capable of managing both accounting and administrative tasks, we encourage you to apply. Please me if you are the right candidate.