Proposal Specialist

What is the Opportunity?

We are a firm that does things a little differently. This is your opportunity to join our high-calibre, experienced group of professionals on a mission to re-imagine the future by changing the way that buildings are conceived and constructed.

In the role of Proposal Specialist, you will be part of a vibrant Business Development Team, assisting in the management, production, coordination, and development of proposals and credential packages, that support the firm s growth and strategic efforts. Working closely with Entuitive s Leadership team and technical experts, you will ensure quality and accuracy of materials and messaging that are in alignment with Entuitive s core values, mission, vision and corporate brand. Entuitive is seeking a highly motivated Proposal Specialist based in Calgary or Vancouver.

What will you do?

• Manage and coordinate the proposal process from start-to-finish to ensure top-quality, competitive, and compliant responses to comprehensive RFPs, RFIs, RFQs, RFSOs and related documents.
• Read, analyse, and interpret client documents to identify possible red flags, develop a comprehensive list of deliverables for the submission, identify questions for the client
• Develop a proposal management plan with deliverables, responsibilities, and timelines, and develop templates for the submission as required
• Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed
• Work with the pursuit champions and technical teams to develop win themes and key differentiators
• Take a journalistic approach to developing thoughtful, tailored narratives focused on meeting or exceeding the client and/or project s requirements
• Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met
• Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate / participate in review sessions with team members to ensure the integrity of all documents
• Develop visually engaging, creative documents, utilizing visual communication and user experience design principles
• Asset Management - Participate in the development, maintenance, and coordination of content, tools, and templates for ongoing improvement of the proposal management process
• Conduct debriefs with clients and develop lessons learned for the improvement of future proposals
• Maintain Industry Knowledge - Stays abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives
• Mentorship of junior staff
• Other duties, as assigned
• Be excited to work with an ENgaging, ENtuitive, ENovative team that is collaborative, creative, and supportive!

Requirements

What do you need to succeed?

• Diploma or degree (preferred: Business, Marketing, Communications, Journalism, English)
• Minimum of 4+ years of experience working within a proposal or BD team is required
• Experience working in the Architecture, Construction, or Engineering is an asset. All other professional service experience will still be considered
• Proficient in Microsoft Office Suite tools including Word and PowerPoint
• Proficiency working with the Adobe Creative Suite, primarily Adobe InDesign, Illustrator and Adobe Acrobat
• Excellent writing, editing, and formatting skills, with an ability to interview, technical subject matter experts to develop written content
• Experience preparing responses to RFP/RFIs, writing and editing technical content, developing win themes and key differentiators, researching internal and external sources for relevant content
• Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail
• Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities
• Good judgement and problem-solving skills with the ability to work in a team environment
• Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties
• Flexible and able to manage competing priorities and multiple tasks
• Ability to work overtime, if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods
• Able to have fun and love their work!
• The willingness to be ENtuitive

Benefits

Why Entuitive?

• Flexible working hours, 37.5 hour work week.
• Hybrid work from home-in the office model (3 days per week in-office). Building strong relationships and collaborating internally is important to us!
• Commitment to staff growth through mentoring and training.
• Employer paid medical, dental, and vision insurance premiums for employees and their dependents.
• Generous parental leave policy.
• RRSP matching up to 5%.
• Participation in our discretionary profit-sharing plan.

About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.