Payroll and Accounting Manager

Responsibilities:

• Oversee payroll processing for all salaried, hourly, and contract staff, ensuring accurate and timely processing.
• Supervise the Payroll Specialist to ensure compliance with federal, state, and local payroll regulations, including tax filings, garnishments, and wage deductions.
• Manage payroll accounting, including the preparation and reconciliation of payroll-related journal entries.
• Prepare, record, and reconcile payroll-related accruals, such as 401K profit sharing, bonuses, vacation, and other payroll accounts.
• Act as the primary contact for all Paycom-related issues and troubleshooting.
• Collaborate with HR to onboard new practices, ensuring payroll and benefits systems are aligned with contracts and tax requirements.
• Coordinate with third-party providers to resolve payroll tax notices and review payroll tax returns.
• Implement and manage Paycom payroll software, including setup, configuration, and staff training.
• Lead the month-end close process, including journal entry preparation, reconciliations, and financial statement review (balance sheets, income statements, and cash flow).
• Analyze and reconcile all general ledger accounts, ensuring transactions are well-documented and in line with GAAP.
• Prepare non-routine journal entries for acquisitions, revenue cycle transactions, and other special projects.
• Assist in preparing the annual budget and periodic forecasting reports.
• Conduct variance analysis for budgeted vs. actual financial performance, providing detailed commentary for management review.
• Generate and distribute KPIs and financial statements, with deep analysis by practice, department, location, provider, etc..
• Facilitate Balance Sheet review at least once a quarter.
• Serve as an administrator to create needed banking infrastructure and grant necessary access to users.
• Assist in managing cash flows including the funding of payroll and other large expenditures.
• Supervise and mentor a team of seven, including both payroll and accounting staff, ensuring all functions are completed accurately and on time.
• Provide continuous feedback, coaching, and training to develop team members’ skills.
• Ensure that both payroll and accounting departments maintain a high standard of operational efficiency and accuracy.
• Evaluate and streamline payroll and accounting processes, leveraging technology to enhance efficiency and reporting accuracy.
• Lead automation projects, including enhancing the treasury structure for daily cash reconciliation.
• Integrate the treasury platform with Microsoft Business Central ERP to automate cash activity tracking.
• Ensure compliance with federal, state, and local laws related to payroll, accounting, and reporting.
• Maintain strong internal controls over payroll and accounting processes, preparing for and managing internal and external audits.
• Ensure all payroll and accounting procedures are up to date with regulatory requirements.
• Main point of contact for the annual audits (Financial Statement, Benefit Plan, Worker’s Comp.).

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Experience: 5-7 years of experience in payroll and general accounting management. At least one year of direct multi-state payroll accounting experience.
• Strong knowledge of GAAP, payroll regulations, and multi-state payroll processes.
• Advanced proficiency with data management Microsoft Excel (e.g., VLOOKUPs, pivot tables).
• Strong analytical skills, with attention to detail and the ability to prioritize and manage multiple responsibilities.

• Preferred Qualifications:
• Certification: Certified Payroll Professional (CPP) or Certified Public Accountant (CPA).
• Experience in the healthcare sector is a plus but not required.
• Experience with integrating treasury management platforms and optimizing revenue cycle processes is desirable.
• Experience with Paycom or similar payroll/HR systems is essential, including system implementation.
• Proficiency with ERP accounting software Microsoft Business Central.