Executive Assistant HR

Purpose & Overall Relevance for the Organization

Provide a high level of administrative support to the Senior Vice President of NAM HR and Global Diversity, Equity, and Inclusion, and the HR Department to ensure efficient management of the function(s) on a day-to-day level.

Key Responsibilities

• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive.
• Manage the executive calendars, helping to prioritize meetings and competing demands on executive availability.
• Establish and perform practices that accurately maintain records/files and efficiently process information.
• Support smooth departmental operation during executive’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits.
• Ensure effective communications are established and maintained between the executive and adidas departments and facilities.
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the SVP, HR, CHRO, President NA.
• Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service.
• Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
• Collect, sort and prioritize daily mail and correspondence, responding when appropriate.
• Order and maintain supplies and equipment.
• Process monthly expenses and route invoices for signature and timely payment.Other duties as assigned.
  
  

Key Relationships

• Executives of adidas NAM and their Leadership teams
• Global DEI Team
• Global and Local HR Leaders
• NAM HR team
• HR Rewards
• HR4HR
• Finance
• Legal Counsel
• Corporate Services/Facilities, Communications, Employee Groups etc.
  
  

Knowledge, Skills And Abilities

• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
• Ability to handle sensitive information with professionalism and confidentiality
• Excellent verbal and written communication skills
• Strong organizational and time management skills.
  
  

Requisite Education And Experience / Minimum Qualifications

• Four-year College or University degree and
• Minimum three (3) plus years related senior level administrative experience
• Combination of education and experience may be substituted for degree
• Diversity, Equity, and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace diverse backgrounds, experiences, and perspectives and seek to create a workforce that reflects our consumers and communities.
• adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas’ 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 14 weeks of paid parental leave.
• Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, twelve paid holidays throughout the calendar year and Service Time Off during milestone years.
• We officially returned to office in a hybrid work environment, working 3 days in office and 2 days remote. The working location of this position is Portland, OR.
• Though our teammates hail from all corners of the world, our working language is English.
  
  

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.