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We are looking for a Billing Coordinator to join our Doral office. This role is onsite 5 days a week and it is a one-year assignment.
The Billing Coordinator will support the mail-room and transporting services team by engaging in all aspects of the departments’ full cycle billing process, including accurate and timely invoice allocation and reconciliation, gathering and archiving backup documentation, following up to resolve issues, ensuring timely payment to suppliers, and serving as main point of contact to update vendors’ records in Oracle.
Essential Functions:
Benefits through CGC: Dental, Vision, STD and/or LTD, Voluntary Life & AD&D, Accident, Critical Illness, Hospital Indemnity, Health Advocate EAP, and Health Equity Commuter Benefits, ZayZoon, and 401k.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The Billing Coordinator will support the mail-room and transporting services team by engaging in all aspects of the departments’ full cycle billing process, including accurate and timely invoice allocation and reconciliation, gathering and archiving backup documentation, following up to resolve issues, ensuring timely payment to suppliers, and serving as main point of contact to update vendors’ records in Oracle.
Essential Functions:
- Process a high volume of invoices per month. Handle tracking for freight and logistics accounts, which includes collecting and analyzing data to validate information provided by vendors, using MS Excel spreadsheets with advanced formulas for recording and tracking. Save proof of FedEx payments and code invoices daily in the Oracle system.
- Research and resolve billing issues related to vendor payments, invoice processing, rate discrepancies, missing backup documentation and vendor updates in Oracle, or escalating when required.
- Assist with month-end accruals and year-end closing processes. Track invoice submissions, download and archive vendor backup documentation, review suppliers’ statements and provide payment updates. Maintain billing spreadsheets for monthly forecast and review with department management.
- Team up with Global Supplier Maintenance to update and set up new suppliers in vendor maintenance system, complying with multi-step process per company policy.
- Other assigned tasks as needed.
- High School Diploma or equivalent required; higher edu preferred.
- At least 1 year of progressively responsible experience providing invoice processing, reconciliation, coordination, and administrative support.
- Must have strong command of Microsoft Office programs. Excel proficiency (knowledge of v-lookups and pivot table formulas preferred, but not required). Applicants will be required to complete MS Excel testing.
- Excellent follow-up skills and ability to manage multiple projects to completion. Strong attention to detail, high level of flexibility and ability to function in a dynamic environment.
- Experience using Oracle a plus.
- Bilingual English/ Spanish preferred.
- Able to work onsite in Doral required.
- Comfortable working a temporary role required.
Benefits through CGC: Dental, Vision, STD and/or LTD, Voluntary Life & AD&D, Accident, Critical Illness, Hospital Indemnity, Health Advocate EAP, and Health Equity Commuter Benefits, ZayZoon, and 401k.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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