Judicial Assistant to the Chief Judge or Paralegal to the Chief Judge

The Judicial Assistant to the Chief Judge/Paralegal to the Chief Judge will provide comprehensive legal and administrative support to an Article III Federal Chief Judge, ensuring the efficient operation of chambers and facilitating the judge's duties. This role requires an organized, proactive individual capable of handling confidential matters, coordinating high-level events, managing special projects, and supporting legal and administrative functions within a demanding environment. The position involves working closely with the chief judge, other judicial officers, and court staff to support the court's mission and operations.

Responsibilities of the position include, but are not limited to:

Administrative and Document Management:

• Compose, prepare, and edit legal documents, correspondence, memoranda, and agendas for meetings and conferences.
• Prepare, proofread, and edit various reports and materials, ensuring completeness and accuracy.
• Take minutes during meetings and follow up on action items.
• Oversee court committees by tracking term end dates, preparing letters, and managing related correspondence.

• Efficiently manage the judge's schedule in coordination with the Executive Assistant.
• Organize and prepare materials for the judges' administrative conferences and coordinate meetings, including setup and arrangements for refreshments.
• Organize weekly judges' lunch meetings, including invitations, set up and clean up, and monthly special occasion recognition.
• Assist with special court events, including court ceremonies, judicial conferences, and various events.

• Receive, screen, and direct inquiries in person, email, or via telephone; respond to basic questions regarding case status and scheduling.
• Handle special correspondence with professionalism, including sensitive legal matters and high-profile communications.

• Develop, organize, and maintain detailed records for all reports required of the Chief Judge, ensuring accuracy and timely completion.
• Oversee the monthly paneling of judges, ensuring accurate tracking and documentation of judge sittings.
• Track and manage all en banc cases, ensuring compliance with procedural requirements and adherence to established timelines.

• Monitor chambers' day-to-day operations, coordinating resources and ensuring the efficient functioning of the Chief Judge's chambers.
• Process judge intercircuit assignments, vet law clerk applicants, and provide guidance on internal rules and procedures.
• Support the chambers by helping manage internal maintenance of the chambers and organization of chambers materials.
• Provide backup assistance to the chambers' Executive Assistant as needed or required.

• Perform a wide variety of special projects at the request of the judge.