Executive Assistant to Medical Center Director

• Provides executive administrative support to the Medical Center Director.
• Performs detailed orientation & training of all new executive office service staff on administrative operations, standards, and procedures in accordance with national, VISN, and local policies and objectives.
• Maintains substantial body of administrative or program principles, concepts, and policies, as well as VISN and facility policies and objectives for administrative management & oversight.
• Manage the assignment, coordination, planning, auditing, and training of all required administration functions and recurring duties among administrative personnel that include but not limited to the following: space, equipment & supplies, budget, purchase card & fund control management, key/access control, ADPAC records management, travel, timekeeping, etc., to ensure efficient and compliant operations of the executive office service.
• Tracks and trends areas of deficiency and develops and implements corrective action as necessary.
• Manages controlled correspondence system and performs as senior technical advisor and final reviewer for the following: inquiries from congressional, veteran stakeholder and veteran service officer groups; official investigative responses from OIG, OMI, and TJC or other accreditation bodies; and VHA and VISN program offices and audits, etc.
• Manages recurring reporting, assignments, and publishing of the Executive Leadership Board agendas and minutes, as well as all subordinate councils to include management of master tracking list of action items, specialist projects, delegations, and report cycles, etc.
• Performs qualitative reviews of service-level administrative management functions controls as identified and directed by Executive leadership team.
• Manages VISN 8 Action Item System.
• Manages VISN 8 Site Visit Tracker.
• Provides recurring reports to executive leadership team with recommendations.
• Manages executive office administrative operating procedures and serves as senior level technical advisor and final reviewer on all executive office policies and written standard operating procedures to ensure compliance with policy and standards.
• Performs as publications control officer for all incoming VA, VHA and VISN policies, directives, handbooks, information letters, bulletins.

Work Schedule: Monday to Friday 8:00am - 4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Executive Assistant to Medical Center Director/PD112240
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Starting at $59,966 Per Year (GS 9-11)