Family Office Accountant

Objective of this Role: Join single family office team as a Controller and contribute to the success of organization. It offers competitive compensation and a collaborative and flexible work environment. A career in Family Office involves managing vast wealth, grappling with intricate legal issues concerning estate planning, trusts, governance, and compliance. Family Office professionals grow within their roles have significant impact on sustaining multi-generational wealth through their involvement in holistic decision-making.

Duties and Responsibilities:

Family Office Accounting: Establishes and oversees accounting and financial records for numerous entities including individual family members, investment partnerships/LLCs, trusts, corporations and other special purpose entities. Responsibilities include:

• Sets up and maintains chart of accounts and general ledger for various entities in bank-integrated cloud-based software (AgilLink).
• Reviews and approves bill pay, deposit receipts, and journal entries in AgilLink.
• Records entries, reconciles accounts and prepares reports for a separate family business using Quickbooks Online.
• Reviews monthly bank reconciliations.
• Leads the development, delivery and management of financial reporting.
• Prepares budgets, projections and analyses.
• Reviews general ledgers for accuracy.
• Records complex journal entries.
• Creates and maintains an accounting manual using best practices as they relate to family office operations.
• Collects reports from operating companies and investment managers as needed.
• Maintains document files for all family office entities.
• Submits two bi-weekly payrolls in Paychex Flex, uploads journal entries and invoices to AgilLink.

Investment Reporting and Analyses:

• Prepares family office entity subscription documents and other necessary documents for new investments and financings.
• Responds to compliance requests from lenders and administrators.
• Develops and maintains relationships with external advisors to facilitate execution of transactions and development of reporting.

Cash Management: Cash management responsibilities to include:

• Cash flow reporting, projections and planning.
• Maintains historic and projected cash flow reports utilizing Excel data visualization (Power BI).
• Prepares and delivers weekly cash sheet to principal family members.
• Manages cash for all entities including recommending intercompany transfers or loans when necessary.

Tax:

• Compiles year-end information for all family office entities for tax department.
• Performs transaction research for tax department.
• Collects and coordinates estimated tax projections from tax department.
• Supervises bookkeeper in recording taxable income and deductions.
• Books tax adjusting journal entries.
• Prepares tax workpapers for a separate business.

Relationship Management:

• Develops and maintains strong relationships with family member clients and internal groups including tax, property management, and corporate accounting.
• Develops and maintains strong relationships with outside advisors including investment consultants, custodians, investment managers, attorneys, trustees and bankers.
• Works closely with personal assistants on management of personal asset acquisition/disposition, insurance, and provision of concierge services.

Intercompany Loan Administration:

• Creates and maintains schedule of family office loans.
• Maintains loan amortization schedules for all family office loans.
• Maintains current loan documentation on all family office loans.
• Books interest accruals.

Charitable Contributions Administration:

• Coordinates and tracks donations made by the family.
• Prepares donation letters.
• Collects donation acknowledgements and receipts.

If you possess the required qualifications and skills and are looking for a career in Family Office, we encourage you to apply for this exciting opportunity.

If you would like to find out more about the role, please send a (preferably Word) copy of your latest resume to [email protected]

• REF: AGR904look, Excel, Word, PowerPoint, etc.)