Executive Assistant

Job Description:

• Pay: $25-32.52/hour to start!
• Assignment Length: 12 months with possibility of extension or conversion based on performance & budget.
• Shift: Monday - Friday, standard shift - HYBRID ROLE (2-3 days onsite)

Responsibilities include:

• Provide administrative support to senior leadership team members and maintaining day-to-day operations of the facility and ensuring resources and supplies are maintained.
• Ensure the leaders' schedules progress smoothly, commitments and deadlines are met, and all meetings, reviews and conferences are organized effectively.
• Proactively support the leader and team by independently handling all assigned duties, taking direction from and balancing the needs of staff members.
• Facility/Office management, ensuring the office is well maintained by engaging facilities, equipment and supplies, coordinating repairs and maintenance services.
• Interact with employees, clients, vendors and stakeholders in a professional efficient manner.
• Effectively use computer and company software programs with strong emphasis on Microsoft word, PowerPoint, Excel, and Outlook.
• Planning and creating meetings and managing busy and complex calendars.
• Arranging complex travel plans and events and prepare/reconcile T&E and Purchase card reports.
• Process invoices and ensure timely vendor payments.
• Perform other duties and/or special projects as needed.

Qualifications:

• HS Diploma/GED REQUIRED.
• 3+ years of executive level administrative experience, working with senior level executives within and outside the company as well as with clients, vendors, visitors, etc.
• 2+ years of experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of MS Office.
• 1+ years of office/facility operations management.
• Experience utilizing advanced meeting tools, such as Teams, and collaboration tools such as SharePoint.