Payroll Coordinator
Salary undisclosed
Apply on
Original
Simplified
Job Details
Level
Experienced
Job Location
FirstCall Support - Dallas, TX - Dallas, TX
Position Type
Full Time
Job Category
Human Resources
Payroll Coordinator
FirstCall Mechanical Group
PAYROLL COORDINATOR
Location: Dallas, TX
WHO IS FIRSTCALL MECHANICAL?
FirstCall Mechanical is a commercial and industrial HVAC, building controls, electrical, and plumbing services company. We serve commercial and industrial customers, including distribution centers, manufacturing facilities, universities, and other commercial properties. FirstCall has approximately 550 employees and operations across Ohio, New York, Virginia, North Carolina, South Carolina, Georgia, Florida, and Texas. We are actively growing our operations across the country.
FirstCall Mechanical partners with companies to nurture growth in the market, centered on a belief of employee growth and development. We believe when YOU succeed, we all succeed, so we strive to be the “first call” for talented team members who want a career, not just a job.
Benefits Overview
The Payroll Coordinator is primarily responsible for overseeing the accurate and timely execution of payroll functions. In addition to payroll, this role will support various HR Operations responsibilities such as auditing, maintaining federal, state, and company policy compliance, reporting, and managing employee data. The ideal candidate will be a collaborative team player who thrives in managing detailed tasks and excels at maintaining organization and precision.
Job Responsibilities
This position sits on the HR Operations team, reports to the HR Operations Manager, and is additionally responsible to company managers and employees.
Qualifications
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
NOTE: This job description is not intended to be all-inclusive. Role may require other related duties as negotiated to meet the organization's ongoing needs.
Level
Experienced
Job Location
FirstCall Support - Dallas, TX - Dallas, TX
Position Type
Full Time
Job Category
Human Resources
Payroll Coordinator
FirstCall Mechanical Group
PAYROLL COORDINATOR
Location: Dallas, TX
WHO IS FIRSTCALL MECHANICAL?
FirstCall Mechanical is a commercial and industrial HVAC, building controls, electrical, and plumbing services company. We serve commercial and industrial customers, including distribution centers, manufacturing facilities, universities, and other commercial properties. FirstCall has approximately 550 employees and operations across Ohio, New York, Virginia, North Carolina, South Carolina, Georgia, Florida, and Texas. We are actively growing our operations across the country.
FirstCall Mechanical partners with companies to nurture growth in the market, centered on a belief of employee growth and development. We believe when YOU succeed, we all succeed, so we strive to be the “first call” for talented team members who want a career, not just a job.
Benefits Overview
- Competitive pay, paid biweekly
- Medical, Dental & Vision Insurance
- Short & Long-Term Disability
- Life Insurance/Supplemental Life Insurance
- Benefits eligibility begins the 1st of the month after hire date 401k retirement savings with 5% match
- Unlimited Paid Time Off
- 9 Paid Holidays + Veterans Day for our Vets
- FirstCall Academy for training & development
- Learning and Education Assistance Program (LEAP) Generous Employee Referral Program - $2,500
- EAP – Employee Assistance Program
- Mobile phone or phone allowance based on the job
The Payroll Coordinator is primarily responsible for overseeing the accurate and timely execution of payroll functions. In addition to payroll, this role will support various HR Operations responsibilities such as auditing, maintaining federal, state, and company policy compliance, reporting, and managing employee data. The ideal candidate will be a collaborative team player who thrives in managing detailed tasks and excels at maintaining organization and precision.
Job Responsibilities
- Facilitate weekly and semi-monthly multi-state payroll processing, working cooperatively with managers, HR, and the finance department to ensure accuracy and of time reporting and related data integrity.
- Maintain accurate payroll information by collecting, calculating, and entering data.
- Ensure payroll complies with federal, state, and local payroll laws and regulations.
- Update employee records regarding tax status, benefits, and other deductions.
- Handle employee inquiries regarding payroll.
- Identify opportunities to streamline payroll processes and implement improvements for greater efficiency and accuracy.
- Work closely with HR to ensure timely updates on new hires, terminations, salary adjustments, and other employee changes.
- Manage HRIS data for accuracy and provide regular and ad hoc reporting.
- Assist with year-end reporting, including W-2s and ACA.
- Assist with employee data, payroll, benefit audits.
- Manage regulatory filings such as EEOC and worksite reporting.
- Stay updated on changes in payroll laws, tax regulations, and company policies.
- Proficiency with MS Office, HRIS, and benefit databases.
- Experience with Paycom is awesome, but not mandatory.
- Must be extremely detail oriented, have excellent follow-through, and take initiative.
- Reliable with adherence to confidentiality.
- Proven ability to meet deadlines and be comfortable with high pressure work.
- Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
- Elite level of customer service, to ensure we continue to be the FirstCall for potential employees in the industry
This position sits on the HR Operations team, reports to the HR Operations Manager, and is additionally responsible to company managers and employees.
Qualifications
- Proven experience as a Payroll Coordinator or similarly aligned role.
- Knowledge of HR and/or payroll software (e.g., Paycom, Paychex, QuickBooks) and Microsoft Office (especially Excel).
- Understanding of payroll processes and best practices.
- Familiarity with federal, state, and local payroll regulations.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Effective communication skills to liaise with employees and management.
- At least 2 years of experience in payroll administration or similar role facilitating payroll processes in a multi-state environment, with a general understanding of FLSA rules and regulations, preferably in the skilled trades industry or a mid to large hourly employee base in the service industry.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
NOTE: This job description is not intended to be all-inclusive. Role may require other related duties as negotiated to meet the organization's ongoing needs.
Similar Jobs
